Standard Operating Procedure
PURCHASE ORDER TERMS AND CONDITIONS
SUPPLIER QUALITY CONTROL CLAUSES
CAPY MACHINE SHOP SUPPLIER OUALITY CONTROL CLAUSES
CERTIFICATIONS TO ALL APPLICABLE SPECIFICATIONS ARE REQUIRED WITH EACH SHIPMENT. TO AVOID DELAY AT RECEIVING AND PAYMENT, INCLUDE THE FOLLOWING:
SUPPLIER SHALL PROVIDE CAPY MACHINE SHOP AND ITS CUSTOMERS ACCESS TO HIS FACILITY AND TO HIS SUB-TIER FACILITIES WHERE WORK IS PERFORMED OR SCHEDULED TO BE PERFORMED UNDER THIS PURCHASE ORDER. CAPY MACHINE SHOP SHALL HAVE THE RIGHT TO PERFORM AUDITS,INSPECTIONS AND CONDUCT REVIEWS WHEN REQUIRED.
QC-05 THIS PURCHASE ORDER IS SUBJECT TO CAPY MACHINE SHOP CUSTOMER DIRECTED SOURCES FOR FABRICATION, TESTING, AND SPECIAL PROCESSING.
CONTACT THE CAPY MACHINE SHOP QUALITY ASSURANCE DEPARTMENT FOR THE LINK OR LIST OF DIRECTED SOURCES AT firstname.lastname@example.org OR BY FAX AT 631-694-6927.
QC-06 ALL GOVERNMENT FURNISHED PROPERTY SUPPLIED BY CAPY MACHINE SHOP SHALL BE CONTROLLED IN ACCORDANCE WITH (FAR’S 52.245-2, 52.245-5). ANY DISCREPANCIES SHALL BE REPORTED TO CAPY MACHINE SHOP QUALITY DEPARTMENT AT email@example.com OR BY FAX TO 631-694-6927.
ALL GOVERNMENT FURNISHED PROPERTY MUST BE RETURNED TO CAPY MACHINE SHOP WITH YOUR LAST SHIPMENT.
QC-07 TOOLING/MYLARS SUPPLIED BY CAPY MACHINE SHOP WILL NOT BE USED IN THE PERFORMANCE OF ANY OTHER CONTRACT OR ORDER UNLESS WRITTEN CONSENT IS ISSUED BY CAPY MACHINE SHOP. CONACT THE CAPY MACHINE SHOP BUYER FOR DISPOSITION OF CAPY MACHINE SHOP SUPPLIED TOOLING/MYLARS PRIOR TO THE FINAL SHIPMENT FROM YOUR FACILITY.
(A) BASIC OUALITY ASSURANCE REOFIREMENTS
QC-09 (A) SUPPLIER SHALL CONFORM TO AND COMPLY WITH CAPY MACHINE SHOP SUPPLIER QUALITY ASSURANCE REQUIREMENTS FOR THE CONTROL AND USE OF DIGITAL PRODUCT DEFINITION.
CAPY MACHINE SHOP SOURCE INSPECTION IS REQUIRED ON THIS PURCHASE ORDER PRIOR TO SHIPMENT OF THE MATERIAL. NOTIFICATION TO CAPY MACHINE SHOP QUALITY CONTROL DEPARTMENT WILL BE MADE TO ALLOW SUFFICIENT TIME TO PLAN, SCHEDULE AND INSPECT THE MATERIAL PRIOR TO SHIPMENT. AT THE TIME OF INSPECTION THE SUPPLIER WILL BE RESPONSIBLE FOR PROVIDING ALL IN-PROCESS TEST AND INSPECTION DATA INCLUDING THE RESULT OF HIS FINAL INSPECTION. A COPY OF CAPY MACHINE SHOP FORM NUMBER # QMF 98 (SUPPLIER QUALITY SURVEILLANCE REPORT) MI/ST ACCOMPANY THE SHIPMENT, AS OBJECTIVE EVIDENCE OF CAPY MACHINE SHOP SOURCE INSPECTION.
UNLESS OTHERWISE SPECIFIED, PARTS SHALL BE PACKAGED TO PRECLUDE DAMAGE/DETERIORATION/CORROSION DURING SHIPPING, HANDLING AND TRANSIT. RC-MM-013 REV A
This purchase order constitutes an offer by CMS (Capy Machine Shop)to supplier upon the terms and conditions stated herein and in the body of the order and shall become a binding contract upon acceptance thereof either by acceptance in writing or commencement of performance pursuant to this purchase order. No revisions to this order shall be valid unless in writing and signed by an authorized representative of CMS. No condition stated by supplier in the written acceptance of the purchase order shall be binding upon CMS unless expressly accepted in writing by CMS. CMS accepts liability only for purchases of goods and services made through the Purchasing Office and evidenced by a Purchase Order.
Shipments must equal exact amounts ordered unless otherwise agreed by CMS. CMS reserves the right to reject any and all goods shipped in excess of those specified and to return such goods to supplier at the risk and expense of supplier, including transportation and handling costs.
Supplier is responsible to ensure that goods purchased by CMS must meet the SAE-AS553 Fraudulent/counterfeitt standard. All non-electrical standard parts, like fasteners, nuts, washers, springs, o-rings, inserts, and pins must have a certification from the Original Component Manufacturer (OCM)/Original Equipment Manufacturer (OEM) or franchised distributors or Authorized Aftermarket Manufacturer (AAM).
The supplier warrants that the prices charged herein are not in excess of prices charged to any other customer for like or similar quantities. Unless otherwise indicated on the face of this Purchase Order, the prices include all Federal, State and any Local taxes and duties.
RISK OF LOSS
Supplier shall be responsible for loss of goods purchased hereunder until such goods are all delivered to the address designated on the purchase order, unloaded, inspected, and receipt acknowledged by an authorized representative of CMS.
RIGHT OF ENTRY
During performance of a CMS purchase order, its customers and/or Regulatory Authorities have the right of entry in any and all facilities to verify quality records and material related to the product. This verification does not absolve the supplier of the responsibility of supplying acceptable products to CMS nor does it preclude possible product rejection at some later date.
SUB TIER SUPPLIERS
Supplier shall not assign this purchase order, or any part thereof, or delegate any performance hereunder, without the prior written consent of CMS. Supplier shall not be relieved of any liability under this purchase order by reason of any such assignment or delegation. All CMS suppliers are required to flow down to any sub tier suppliers the applicable requirements in the purchasing documents, including key characteristics where required.
DELIVERY OF MATERIALS
Delivery of the goods shall be made to such location as CMS has indicated in the Purchase Order. Supplier will notify CMS about the estimated delivery date after receipt of the order by a written order acknowledgement. In the absence of such written confirmation the supplier agrees to the terms of the Purchase Order. In case of any delay in delivery supplier will inform CMS immediately about the delay and the new delivery date. CMS will then notify supplier of its acceptance or cancellation (free of charge) of the respective order. The same applies in cases where supplier is only able to deliver part of the order. CMS shall be entitled to recover damages from supplier for any loss caused as a result of supplier’s failure to deliver the goods and/or as a result of the cancellation of the whole or part of the contract.
PACKAGING AND SHIPPING
Damage to any merchandise not packed to insure proper protection, if accepted by CMS, will be charged to the supplier. Supplier shall enclose with each box, package or container, a shipping notice showing the contents, the name of supplier and the purchaser order number.
Unless otherwise agreed to in writing
by the parties, supplier warrants that articles
ordered to specifications will conform thereto
and to any drawing, sample or other description
furnished or adopted by CMS; or if not ordered
to specifications will be fit and sufficient
for the purpose intended and that all articles
will be merchantable of good material and workmanship
and free from defect. Such warranties, together
will supplier’s service warranties and guarantees,
if any, shall survive inspection, test, acceptance
of and payment for the articles including
CMS successors, assigns and customers.
CMS may at its option either return for
credit or refund or require prompt correction
or replacement of defective or nonconforming
article or part thereof. Return to supplier of
any defective or nonconforming article and delivery
to CMS of any corrected or replaced articles
shall be at supplier’s expense. Defective
or nonconforming articles shall not be corrected
or replaced unless otherwise specified on CMS’s
written order. Articles required to be corrected
or replaced shall be subject to the provisions
of this clause and the class hereof entitled
“inspection” in the same manner
and to the same extent as articles originally
delivered under this contract, by only as to
the corrected or replaced parts or parts thereof.
The supplier will pay the cost of CMS’s
material which may get damaged by any defective
workmanship by the supplier. If the supplier
delivers material not in accordance with warranty
contained herein, CMS shall have the option
of canceling this Purchase Order either in whole
or in part. If in the opinion of CMS
the non-compliance of the supplier may retard
CMS’s production schedule, CMS
may take all necessary steps in order to maintain
All applicable specifications are required with each shipment. All certifications are to be legible and signed by an authorized representative of the company. Supplier shall notify CMS of any changes in product, process definition and non-conformances, and where required, obtain CMS approval. Notification shall be made by e-mail or fax to the CMS Quality Department at firstname.lastname@example.org or fax to 631-694-6927.
Supplier shall not use CMS’s property for the production of any goods or products not specifically authorized by CMS. All tools, articles or property furnished by CMS to the supplier, including tools made by the supplier for CMS’s account to process the material covered by this Purchase Order shall be retained and utilized by the supplier at the supplier’s risk subject to CMS’s examination and return to CMS on demand at the supplier’s expense in as good condition as received, ordinary wear and tear expected, and shall be kept segregated and clearly marked by the supplier as the property of CMS, or, if so instructed by CMS, as the property of the Government.
Data, drawings, specifications or other technical information furnished directly or indirectly, in writing or otherwise, to supplier by CMS pursuant to this Purchase Order shall in no event become the property of supplier and shall be used only in fulfilling the obligations imposed by this Purchase Order and for no other purpose and shall not be duplicated or disclosed to others.
Supplier shall comply with either ISO9001:2000, AS9100, ISO9002 or AS9003. MIL-I-45208 is permitted .
All CMS’s suppliers must carry “Property of Others” coverage in the amount of the fair market value of any material and/or tools furnished by CMS to supplier. All such insurance shall be placed with reputable companies and supplier shall furnish Certificates of Insurance to CMS. All such insurances shall include a clause providing that insurance shall not be canceled or modified on less than thirty (30) days’ prior written notice to CMS. Acceptance of CMS products in supplier’s custody and control places full responsibility for damage, theft, or destruction of these goods solely on supplier.
This purchase order may be cancelled in writing without further liability to CMS if CMS declares the supplier in breach due to poor performance.
Supplier shall not disclose any confidential information of CMS to any third party except as required to perform its obligations hereunder. The terms and existence of this purchase order and everything supplied in connection with it by CMS shall be held in confidence by supplier. Supplier shall not publicly announce or disclose this purchase order or its contents without CMS's prior written consent. Supplier shall not use CMS's name in any way, including without limitation, a general or sample listing of supplier's customers, without CMS's prior written consent. Any violation of this paragraph shall be deemed a material breach